07 Mar Funds Management
The Budget Control System situated under Public Sector Management is the budgeting tool of SAP. Budgeting and planning can be carried out through Controlling (CO). However this would be limited to CO objects only (e.g. Expense Center, Profit Center, PA, WBS, Internal Orders), when a company needs to see a budget structure that covers all of the balance sheets and income statements. PSM-BCS allows all items to be budgeted.
PSM-BCS uses “Financial Centers” and “Financial Line Items” for budgeting. Financial Centers indicate the owner of the budget (a person, a department, etc.) and the Financial Line Items indicate the subject of the budget.
All kinds of stock purchases, investment item purchases and consumable purchases can be budgeted. The actual and budgeted values can be compared and availability control can be applied actively, which compares the budgeted value and the actual transaction and can stop the transaction in case of exceedance or send an e-mail message with “exceedance warning” to the related department.
The different versions of a budget can be tracked over PSM-BCS. It is possible to monitor the primary and revised versions of the budgets.
It is also possible to integrate PSM-BCS with SEM-BPS (Strategic Enterprise Management – Business Planning and Simulation). This would allow budget data to be entered through SEM-BPS and transferred to SAP-ECC.
More flexible structures can be built to allow budget entry through SEM-BPS. The reporting from a budget system structured this way can be transferred to BW.