MBIS e-Transformation

Start using MBIS solutions that can easily be adapted to your organization’s specific needs and experience hassle-free e-Transformation within days.

MBIS’ e-Ledger, e-Invoice, e-Waybill and e-Archive Invoice solutions meticulously developed in its R&D center. By using whether Direct Integration, MBIS's business partner Special Integrators or a Special Integrator of your choice.

Contact us to discuss how you can take advantage of our e-Transformation solutions and let us evaluate which method fits you best together.

More Information

MBIS e-Transformation Solutions

By using years of SAP® experience, MBIS offers its e-Transformation solutions specially developed in its certified R&D center, to companies that are looking for only the best and want to manage all related processes from a single platform. Needless to say, MBIS provides excellent 24/7 professional after-sales support services.

e-Ledger

MBIS e-Ledger solution converts SAP® ledger data into required official electronic e-Ledger and warrant file formats, performs digital sealing, transfers your electronic warrants to Turkish Revenue Administration (GIB), sends digital copies to selected ‘accredited e-Ledger Archiving Solution Center’ and additionally keeps e-Ledger data in the designated disk areas over the course of legal periods. It comes with a user-friendly SAP® cockpit allowing you to manage, monitor and report all activities in the process.

e-Accounting Slip

It is a special software that allows you to archive your accounting slips, which are the source of your Ledgers, after performing digital sealing as specified by Turkish Revenue Administration (GİB), and to view or download them in PDF or XML formats, when needed.

e-Waybill

MBIS e-Waybill solution converts SAP® waybill data into required official electronic waybill file format, performs digital sealing, transfers your e-Waybills to Turkish Revenue Administration (GIB) either directly or via an accredited ‘Special Integrator’ and saves digital copies in the designated disk areas over the course of legal periods. MBIS e-Waybill automatically records the received e-Waybills from GIB into your SAP® system. It comes with a user-friendly SAP® cockpit allowing you to manage, monitor and report all activities in the process

e-Archive Invoice

MBIS e-Archive converts SAP® invoice data created for ‘legally not e-Invoice obligated taxpayers’ into required official electronic e-Archive invoice format, performs digital sealing, transfers your e-Archive summary reports to Turkish Revenue Administration (GIB), sends the readable primary copy (e.g. .PDF) to taxpayer via an accredited ‘Special Integrator’ and saves digital copies in the disk areas over the course of legal periods. It comes with a user-friendly SAP® cockpit allowing you to manage, monitor and report all activities in the process.

e-Invoice

MBIS e-Invoice solution converts SAP® invoice data into required official electronic invoice file format, performs digital sealing, transfers your e-Invoices to Turkish Revenue Administration (GIB) either directly or via an accredited ‘Special Integrator’ and saves digital copies in the designated disk areas over the course of legal periods. MBIS e-Invoice automatically records the received e-Invoices from GIB into your SAP® system. It comes with a user-friendly SAP® cockpit allowing you to manage, monitor and report all activities in the process.

Integration methods of MBIS e-Transformation solutions

Choose the integration method best suits your organization and we will be there to deliver you our best-in-class e-Transformation solutions.

Direct Integration

First, we deploy our e-Transformation Cockpit, which provides excellent integration with SAP® .

The necessary schema and schematron controls, financial digital sealing, file conversion and other tasks are carried out on a server to be provided by our customer, and electronic documents are sent or received by communicating with the GİB (Turkish Revenue Administration) systems.

The most important advantage of this method is that there are no ongoing operational costs such as opening a Private Integrator account and using credits.

* Direct Integration Method is not used for e-Archive Invoice.

Via MBIS’ Business Partner Special Integrators

After deployment of our e-Transformation Cockpit, for SAP® integration, the required schema and schematron controls, financial digital sealing, file conversion and other tasks are performed on one of our partner Special Integrator’ system, and electronic documents are sent or received by communicating with the GİB (Turkish Revenue Administration) systems.

Via any Special Integrator of your choice

Following deployment of our e-Transformation Cockpit, for SAP® integration, the required schema and schematron controls, financial digital sealing, file conversion and other tasks are performed on the systems of Special Integrator of your choice, and electronic documents are sent or received by communicating with the GİB (Turkish Revenue Administration) systems.

Value propositons of MBIS e-Transformation solutions

Before making an e-Transformation investment, be sure to review the advantages MBIS can offer you;
start off with reliable solutions of a trusted business partner.

SAP® know-how & experience

Providing the necessary integration with SAP® by understanding how the process works requires knowledge and know-how. Failure to establish this integration properly can lead to losses in business due to service interruptions and may cause unexpected additional costs to fix problems. More than 20 years of SAP® experience of MBIS keeps you away from these undesirable situations and ensures the continuity of your critical business processes

Total cost of ownership

With the e-Transformation becoming a legal obligation, many companies that offer solutions are able to offer incredibly low prices as a result of the competition. As MBIS, we have determined to keep the Total Cost of Ownership of our customers at a minimum in the medium and long term, and we carefully apply this principle and ensure that our customers do not face with surprising hidden costs. We offer economical solutions, not cheap ones.

After-sales support

In e-Transformation solution investments made on the basis of price alone, we regretfully observe the post-sales problems regarding both technical and customer relations. As MBIS, we always collaborate and cooperate with you after sales, based on our determination to establish permanent and long-term relationships with our customers and the experience of our Professional Support Services unit.

Single-point management

You can increase efficiency by managing all processes related to e-Transformation through a single SAP® cockpit. In addition, you do not have to manage many service providers and Integrators try to identify the responsible party for the problems that arise. When you choose the Direct Integration or MBIS Special Integrator methods, we manage all parties for you.

Adaptable for your needs

MBIS e-Transformation solutions are flexible enough to meet your specific needs. With MBIS, you do not get stuck in solutions that are developed for many different companies and will be very difficult to change for you. With MBIS, on the contrary, you get the freedom to shape e-Transformation solutions according to the requirements of your business dynamics, both starting from the first day and in the future.

User experience

The screens of the MBIS e-Transformation solutions, which are carefully developed by our R&D Center, are designed with the efficiency and effectiveness of the employees in mind and optimized for the easy execution of the works in the shortest time, with the least cost and risk.

Business benefits
of e-Transformation

As a company that has gained customer satisfaction and
trust with the SAP® solutions we offer you to perform your
e-Transformation tasks efficiently without leaving SAP® environment

Cost

e-Transformation allows businesses to make significant savings in paper, printer cartridges, energy consumption, shipping, archiving, notary approval and labor costs.

Time & efficiency

e-Transformation offers much faster automated processes compared to manual ones such as of preparing documents, sending them, archiving them, printing them on paper and sending them via cargo. Transmission and receipt of e-Transformation documents can also be processed faster than traditional methods and can speed up your collection (of revenues) process. Thanks to electronic access to documents, approval and rejection processes are also done very quickly.

Risks

Since e-Transformation documents are archived digitally, you cannot lose them. You can easily find invoices easily from years ago. There is also no risk of e-Transformation documents getting lost in the cargo or not reaching the customer for some reason.

Environment

e-Transformation minimizes the consumption of paper in related processes. In an age where sustainability is so important, reducing the number of trees felled is critical. e-Transformation also reduces energy use to a certain extent. In this sense, e-Transformation applications contribute to the protection of nature.

Legal compliance

When you start to use e-Transformation, you will fulfill your responsibilities as required by law in the fields you are liable for and you will not face legal sanctions. In addition, you will have great confidence in all your regulative audits.

Financial losses

As with the use of electronic documents, it is possible to prevent financial losses that may occur due to delays in sending, loss of documents on the way or in the office, forgetting to record, entering wrong amounts or dates mistakenly.

e-Transformation questions to MBIS

I still have a Special Integrator for e-Documents, can I use only the SAP® Cockpit of MBIS?

Yes, you can use the MBIS e-Transformation Cockpit for SAP® integration, and any Special Integrator for digital sealing and submissions to GİB (Turkish Revenue Administration). What you need to do is to provide the link and integration parameters to be used between your Special Integrator and MBIS SAP® Cockpit.

I am already using a Special Integrator for e-Invoice, can I use it without any problem if I only buy your e-Waybill solution?

Yes, it is possible to choose such a use with our Dispatcher program, which transfers the e-Invoices received to your Special Integrator and the incoming e-Waybills to our solutions.

What is Digital Financial Sealing and what is it for?

It is kind of legal digital signature or legal company stamp used for ensuring the integrity, source and content of legal documents such as, e-Ledger, e-Waybill, e-Invoice, e-Archive Invoices created by organizations and businesses and electronically transmitted to their counterparts. It is also used to guarantee the security and confidentiality of e-Documents during storage. It is obtained from Tübitak, generally in the form of a USB device.

Can we send and receive Invoices and Waybills in paper form after we become a registered user of e-Invoice or e-Waybill?

Taxpayers who are liable for e-Document applications can also issue the relevant documents on paper until the end of the month they are included in the application (7th day for e-Invoice and e-Archive invoice applications). However, for the same operation, same document can either be issued electronically or in paper form, not both forms. As of the end of the specified period, documents must be prepared as e-documents, and if the document is issued in paper form, legal sanctions are applied.

Is it obligatory to have the paper printout of the e-Waybill in the vehicle during the actual shipment of the goods?

During the actual shipment of any goods, it is compulsory to have a sample paper printout of the e-Waybill in the vehicle performing the shipment or to display it electronically, it is not obligatory to have a wet signature or stamp on the paper output. The said paper printout is not obliged to be given to the buyer, and it is not obligatory to keep or submit the goods after the delivery of the goods to the buyer.

Should we issue a paper waybill after we become a registered e-Waybill user?

No, e-Waybill registered users should issue all delivery notes as e-Waybill. (VUK General Communiqué No 509 dated 19.10.2019). If the recipient is the e-Waybill user, the e-Waybill is systematically transmitted to the addressee. In cases where the recipient is not an e-Waybill payer, a "virtual" registered user will be defined by the Revenue Administration (GİB) to represent the recipients who are not defined in the system, and accordingly, e-Waybills can be transmitted via electronic methods (e-mail, SMS, etc.) or on paper at the request of the recipient.

What are the books to be kept within the scope of e-Ledger?

The journal and ledger of which standards are published with the Electronic Book General Communiqué No 3 will be created electronically.

Issues to be considered when creating an e-Accounting Slip

In the format and file types published by the RA, the two most important points to be considered while creating accounting slips are using the correct slip types (Collection, Payment or Deduction) and ensuring that the generated receipt numbers are consecutive.

Which organizations are obliged to create e-Accounting Slips?

Businesses that are classified as e-Ledger taxpayers are obliged to create their accounting receipts in electronic (or paper) form in accordance with the registration time rule stated in article 219 of the related law.

Which taxpayers must use e-Transformation documents?

e-Transformation solutions are mandatory for organizations with high annual gross revenue. With the e-Transformation solutions offered by MBIS for businesses that want to do their job in accordance with the legislation while minimizing the margin of error, you can switch to your new order quickly and smoothly.

e-Accounting Slip

  • Businesses that are classified as e-Ledger taxpayers are obliged to create their accounting receipts in electronic (or paper) form.

e-Ledger

  • Companies with annual gross sales revenue of 5 million TL or more
  • EPDK licensed companies (including dealers)
  • Alcoholic or non-alcoholic beverages, and tobacco products manufacturers and importers
  • Electronic commerce platform providers; websites that publish real estate, motor vehicle sales or rental advertisements; internet advertising service agents
  • Vegetable and fruit wholesalers, traders and brokers
  • Companies subject to independent audit

e-Invoice

  • Companies with annual gross sales revenue of 5 million TL or more
  • EPDK licensed companies (including dealers)
  • Alcoholic or non-alcoholic beverages, and tobacco products manufacturers and importers
  • Electronic commerce platform providers; websites that publish real estate, motor vehicle sales or rental advertisements; internet advertising service agents
  • Vegetable and fruit wholesalers, traders and brokers

e-Archive Invoice

  • Companies with annual gross sales revenue of 5 million TL or more
  • EPDK licensed companies (including dealers)
  • Alcoholic or non-alcoholic beverages, and tobacco products manufacturers and importers
  • Electronic commerce platform providers; websites that publish real estate, motor vehicle sales or rental advertisements; internet advertising service agents
  • Vegetable and fruit wholesalers, traders and brokers

e-Waybill

  • Companies with annual gross sales revenue of 5 million TL or more
  • EPDK licensed companies (including dealers)
  • Alcoholic or non-alcoholic beverages, and tobacco products manufacturers and importers
  • Operating license / certificate holders within the scope of Mining Law
  • Sugar producers
  • Those who manufacture, import and export iron or steel products
  • Users registered in the Fertilizer Tracking System of the Ministry of Agriculture and Forestry
  • Vegetable and fruit wholesalers, traders and brokers

General technical architecture of MBIS e-Transformation solutions

MBIS e-Transformation generic project steps

AGT

Choose the next generation business solutions of SAP® with MBIS, and take firm steps towards completing your company's digital journey.

  • Industry
    Food and Beverage
  • Country
    Germany
  • Product
    SAP® IBP
Download Case Study

Resources

Explore trends, SAP® technologies, news and insights through the eyes of MBIS team

MBIS'in sunduğu SAP® S/4HANA Finance Çözümü ile
kazanan siz olun.

Bu dokümanın amacı, bir S/4HANA Finance projesinin hazırlık aşamasında yapılması gerekenlere dikkat çekmek ve implementasyonun geri kalanının daha sorunsuz ilerlemesini sağlamaktır.

Download

SAP® S/4HANA Finance

SAP® S/4HANA Finance çözümü hakkında daha fazla bilgi
edinmek için webinar kaydımızı izleyin

Webinarı İzle

Please contact us for further information