MBIS' e-Reconciliation

Perform current Account and Ba/Bs reconciliations with MBIS's e-Reconciliation solution, save time and increase the rate of return.

Performing reconciliations via email, telephone and fax is over! Thanks to MBIS e-Reconciliation solution, you can effectively manage all your reconciliation transactions in a single centralized environment, save time and cost, and increase returns beyond expectations.

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What is MBIS e-Reconciliation?

Reconciliation process is one of the most challenging issues for finance departments. Tracking receivables and debts, which is based on current account reconciliation, is a process that requires regular and close follow-up. Organizations that have a continuous business relationship with each other should always be in harmony in accounting terms. As a result of the current settlements, businesses form relations according to their debts. Therefore, reconciliation becomes a fundemental element that determines the direction of the money that will enter and exit the company. The electronic form of this basic process is called electronic reconciliation. With e-Reconciliation systems, institutions can upload their current Account information to the system and easily compare them with the information coming from the opposite company, and thus, any conflicts that emerge can be resolved in a practical way.

MBIS e-Reconciliation solution is a web based multi-lingual, highly-customizable and ERP integrated application designed and developed by the MBIS R&D Center in order to enable companies to securely carry out Ba-Ba and current account reconciliations with customers or suppliers in an electronic environment.

The main functionalities of MBIS e-Reconciliation

  • Integration with SAP and non-SAP systems
  • Working with different fiscal years
  • Preparing Ba/Ba formsmanually within the application
  • Intelligent eMil listening feature; i.e. ability to show read/unread e-Mails
  • Creating templates for Ba/Bs and current account reconciliations
  • Manual invoice entry into Ba/Bs form if they are missing in ERP system
  • Sending Ba/Bs form and/or current account reconciliation forms to the business partner through the application
  • Ability to save Ba/Bs forms in the required format to upload to Turkish Revenue Admisnistration
  • Viewing general and detailed current account transactions
  • Tracking status for reconciliations (sent-pending-accepted-rejected)
  • Easy filtering by company and/or by business partners
  • Graphical display of the reconciliation status of Ba/Bs Form
  • Sending reconciliation e-Mails to all or selected business partners
  • Ability to attach files to reconciliation e-Maill; business partners can also attach files to their responses
  • Technical infrastructure that allows business partners to compare the incoming reconciliation information with the information in their own Excel file
  • The partner can upload the compared file to the system and send the differences
  • Showing the files sent by the business partner according to the reconciliation, according to whether they are read or not; notifications when new files arrive
  • Multi-company support (Identifying the parent company and affiliated companies in the system and enabling separate transactions for these companies)
  • Defining a template that allows the email to be sent automatically to be created dynamically according to the added parameters and can be differentiated according to the (supported) languages to be used.
  • Ability to make data transfers from the SAP system in the specified periods or instantly in case of need via 'job'
  • Company-based user authorization
  • Secured access links to the application in e-Mails
  • Creating periodic reconciliation data in the background (background processing); While creating this data, the application can continue to be used
  • Partner-based scheduling (scheduling: choosing the monthly reconciliation frequency and a specific day of the week for a group of partners, etc.); automatic preparation of data according to this schedule
  • If the reconciliation responses are not returned within the specified period, running the notification mechanism
  • Advanced search and filtering on the listing screens
  • Turkish and English language support; capability of adding more languages
  • Ability to export reports in MS Excel format
  • Accessing the application from mobile devices ('Responsive’ system architecture)

The technical features of MBIS e-Reconciliation

With our e-Reconciliation solution, you can securely create your reconciliations and do not experience delays that may cause you to waste time with the timing feature.

Dashboard

Ba/Bs and current reconciliation status information can be monitored with graphical visuals by filtering according to company and/or period.

Mobile compatibility

e-Reconciliation has been designed and developed in a structure suitable for mobile use (responsive) use; screens work perfectly on mobile devices.

Custom development

In line with the needs, additional function and/or report requests can be added to the e-Reconciliation solution with 'additional development'.

Working in the background

e-Reconciliation prevents time losses by allowing the use of the application while performing data transfers and similar operations at the background.

Statement comparison

When reconciliations fail to come to an agreement, the business partner can create an Excel file and automatically compare it with their own records.

Integration and file formats

e-Reconciliation works integrated with SAP and e-Mail systems; uses formats such as Excel, Word, PDF, SMS effectively in line with needs.

Data transfer

In MBIS e-Reconciliation solution, data transfer from SAP can be scheduled or run as needed.

Language options

MBIS e-Reconciliation is available in Turkish and English. More languages can be added and reconciliation letter templates can be prepared in different languages.

Data security

MBIS e-Reconciliation provides data security with features such as working over an SSL protected network.

User Authorization

In e-reconciliation, the usage rights of functions can be granted based on roles.

The technical structure of MBIS e-Reconciliation

Why MBIS e-Reconciliation?

Operational productivity

With the MBIS e-Reconciliation solution, you can manage your Ba/Bs and current account statements and balance reconciliation processes much more quickly via email and web application by ending telephone, mail and fax traffic.

Data and document management

MBIS e-Reconciliation provides great convenience in viewing and analyzing historical data in audits by recording the shared documents in a database as well as the transactions regarding the reconciliations.

Improved return rates

It is ensured that business partners who indicate that they are not in an agreement are compared and controlled electronically. The system improves the rate of return to reconciliation requests by automatically sending reminder eMails to companies that do not respond ona timely manner

Cost and time savings

With MBIS e-Reconciliation, manual repetitive works become automated, errors are minimized, less labor is required, and stationery use is reduced, which reflects as cost savings to your organization and business partners.

Central process management

MBIS e-Reconciliation solution allows the reconciliation processes to be managed from a single central platform for all business partners, to measure performance and to take necessary actions without delay.

The MBIS experience

Experienced consultants of MBIS, which have accomplished hundreds of successful projects since 2000, offer the know-how and guidance that will enable you to get ahead of the competition.

Customer Testimonials

How do we support your business growth?

Fehmi Murat DERİCİOĞLU
Çimsa, CIO
We have completed the Personal Data Protection (KVK) part of our Digital Transformation journey, which we have executed based on our strategic partnership with SAP, using the PDP (Personal Data Protector) solution. By adopting SAP's know-how and best practices in Personal Data Protection Law (KVKK), we have successfully managed to greatly meet legal compliance requirements by ensuring the protection of personal data in our ecosystem and the central management of related processes.
Mesut CAN
AGT, Project Manager
We transformed AGT's digital core! Despite the pandemic, we converted our ECC system, integrated with more than 10 satellite systems, to S/4HANA within 4 months with the MBIS's experienced team and the Springfield methodology. As a result of our project, which we executed in accordance with PMI standards and where we integrated an agile approach, our Information Systems infrastructure is simplified, accelerated, updated, and ready for new technologies. Our analytic management reflexes have improved. We would like to thank MBIS with which we have carried out successful projects together.
Kadir Sakarya
Sepaş, Information Technologies Manager
We consider SAP as an engine that supports our mission and strategy within the cement industry. It is an essential resource with its flexibility in developing digital solutions, easy integration and fast adaptation to changing business processes in the cement industry. MBIS, an SAP consultancy company with strong know-how and great responsiveness to our ever changing business needs, has become an important solution partner in our innovation journey.
Emre Karabulut
Medcem, Information Technologies Manager
We consider SAP as an engine that supports our mission and strategy within the cement industry. It is an essential resource with its flexibility in developing digital solutions, easy integration and fast adaptation to changing business processes in the cement industry. MBIS, an SAP consultancy company with strong know-how and great responsiveness to our ever changing business needs, has become an important solution partner in our innovation journey.
Aylin Güvener
AGT, Sales and Marketing Process Manager
We increased our customer satisfaction by working in cooperation with our distributors using Customer WEGA, the B2B customer portal of MBIS. Thanks to the improvements and customizations made for our needs on the portal, we can respond to the needs of our customers faster. We would like to thank MBIS for their professional and business-oriented approach during the implementation and development stages of Customer WEGA, contributing to our operational efficiency and improving our communication with our distributors
Yasin GÖKKAYA
AGT, Business Applications Manager
We have always felt safe since we have started benefiting from MBIS's Professional Support Services. Thanks to the fast and effective solutions that the MBIS's expert team offers, we have increased the satisfaction of internal customers that use our business applications. We thank MBIS for its devoted work and hope to work together for many years.
Sinan Karacoğlan
Doğu Pres, IT Manager
We have been working with MBIS for pretty long time. After our SAP S/4HANA project went live successfully with MBIS, we immediately started benefiting from the advantages of MBIS’ Professional Application Support Services as well. MBIS greatly meet our support needs really fast with their solution-oriented expert teams. We would like to sincerely thank MBIS and looking forward to working together many more years.
Alper Nantu
Hasçelik, IT SAP Responsible & Developer
In an industrial factory runs 24 hours, it’s beneficial to have real-time monitoring for critical systems like SAP. I follow every authorization changes, important SAP jobs and performance inconsistencies easily with System Guard and acting accordingly
İlker Özer
Tadım, IT Director
We have been using the Professional Application Support Services of MBIS since 2016. Thanks to the rapid responses of MBIS' solution-oriented specialists to our requests, we have managed to increase our user satisfaction and flexibility while avoiding the disruptions in our daily operations. We would like to thank MBIS and looking forward to working together for many more years.

AGT

Choose the next generation business solutions of SAP with MBIS, and take firm steps towards completing your company's digital journey.

  • Industry
    Food and Beverage
  • Country
    Germany
  • Product
    SAP IBP
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